Privacy Policy

Who we are

Our website address is: https://congress.usi.ie.

What personal data we collect and why we collect it

We are given data from your Students’ Union which is a member of USI. We do not process or amend any data, so any errors in it will likely be supplied by your SU.

Email
Name
Which college you attend

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

We use contact forms for support tickets.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We determine how many registered delegates come from each college.

Who we share your data with

Nobody. Data is retained for up to one year by USI

How long we retain your data

1 year, or until we have no lawful reason to retain it, whichever comes sooner.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

The operator of the website is:

The Congress Director
USI
12 Shamrock Villas
Dublin 6W

Additional information

How we protect your data


We encrypt personal data using an MD5 hash and we delete it when we no longer have a need for it, or by one year, whichever is sooner.

What data breach procedures we have in place

We do not collect financial information or personally identifying information other than:

a) your name
b) the college you attend
c) your email address

What third parties we receive data from

Your Students’ Union

What automated decision making and/or profiling we do with user data

If you are a registered member of USI we issue you with a credential to attend USI Congress

Industry regulatory disclosure requirements

There are no regulatory disclosure requirements for these activities on this sort of site.